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Weekly Time Card Calculator With Breaks

Enter clock-in and clock-out times for all seven days, deduct unpaid breaks, and get weekly totals in hours, decimal hours, overtime, and estimated pay.

How do you calculate a weekly time card with breaks?

For each day, subtract the clock-in time from the clock-out time, then subtract the unpaid break minutes. Add the seven daily totals together for the weekly total, and convert to decimal hours by dividing minutes by 60. Hours above 40 in a week are usually overtime, paid at 1.5×.

DayClock inClock outBreak (min)Next dayTotal
Monday7h 30m7.50 h
Tuesday7h 30m7.50 h
Wednesday7h 30m7.50 h
Thursday7h 30m7.50 h
Friday7h 30m7.50 h
Saturday—
Sunday—

US FLSA standard is 40.

1.5 = time and a half.

Leave blank to skip pay estimates.

Result

Weekly total
37h 30m
Decimal hours
37.50
Days worked
5
Regular hours
37.50
Overtime hours
0.00
Estimated gross pay
—

Weekly total: 37h 30m (37.50 hours) across 5 days.

How to fill in a weekly time card

  1. Enter the clock-in and clock-out time for each day worked. Leave a day blank if it was a day off.
  2. Add the unpaid break in minutes for that day (30 for a half-hour lunch).
  3. Tick next day for any overnight shift that ends after midnight.
  4. Set your overtime threshold and multiplier — 40 hours at 1.5× by default.
  5. Optionally add an hourly rate for an estimated gross pay figure.
  6. Read the weekly total in hours-and-minutes and decimal hours, then copy it to your timesheet.

Example week

Monday to Friday, 09:00–17:00 with a 30-minute unpaid lunch each day, is 7h 30m per day and 37h 30m (37.50 hours) for the week — under the 40-hour threshold, so no overtime. Add a 4-hour Saturday shift and the week becomes 41.50 hours: 40 regular plus 1.50 overtime hours.

Regular hours vs overtime

Under the US Fair Labor Standards Act, non-exempt employees earn overtime for hours worked beyond 40 in a workweek, typically at 1.5× the regular rate. Some states and many countries use daily thresholds or different multipliers instead, so adjust the overtime settings to match your rules. Unpaid breaks are excluded before overtime is worked out, which is why break minutes matter even for salaried tracking.

Need a single shift instead?

For one pair of times, the time duration calculator is faster. To count how many working days a pay period covers, use the business days calculator.

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Time Duration CalculatorCalculate hours and minutes between two times.Open Business Days CalculatorCount working days between two dates, excluding weekends.Open Date Difference CalculatorCount days, weeks, months, and years between two dates.Open Week Number CalculatorFind the ISO week number for any date.Open

Frequently asked questions

How do I calculate a weekly time card with breaks?
Enter clock-in and clock-out times for each day, then enter the unpaid break in minutes for that day. Each day's paid time is (clock out − clock in) − break, and the weekly total is the sum of all seven days.
How does it handle overnight shifts?
Tick “next day” on any row where the clock-out time falls after midnight. The calculator adds 24 hours before subtracting, so a 22:00–06:00 shift counts as 8 hours.
How is overtime calculated?
Anything above the weekly overtime threshold (40 hours by default, matching the US FLSA standard) is counted as overtime and paid at your chosen multiplier, 1.5× by default.
Why does payroll use decimal hours?
Payroll systems multiply hours by an hourly rate, so 8h 30m is entered as 8.50 hours. Every total here shows both hours-and-minutes and decimal hours.
Are unpaid breaks deducted from overtime?
Yes. Breaks are removed from each day before the weekly total is calculated, so unpaid break time never counts toward regular or overtime hours.
Is my timesheet data stored anywhere?
No. Every calculation runs in your browser. Nothing is uploaded, saved, or shared.

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Calcadian calculators are for general planning and informational use. Please verify critical deadlines, legal, payroll, tax, HR, or official requirements with the relevant authorities or a qualified professional.